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會章

CHOI HUNG ESTATE CATHOLIC SECONDARY SCHOOL

OLD BOYS’ ASSOCIATION

CONSTITUTION (Revised August 2006)


I   GENERAL

1.1 Name

The name of the Association shall be “Choi Hung Estate Catholic Secondary School Old Boys’ Association” (hereinafter referred to as “the Association”). The abbreviation form shall be CHECSSOBA.  The correspondence address of the Association will be 1st, Tse Wai Avenue, Choi Hung Estate, Kowloon.


1.2 Aims

The aims of the Association shall be:

  1. promoting friendship and cooperation among the graduates, former students and  students of the Choi Hung Estate Catholic Secondary School (hereinafter referred to as “the School”);
  2. serving as a bridge between the graduates and former students and the School;
  3. promoting activities for the interests and development of the students of the School;
  4. supporting the interests and development of the School wherever possible; and
  5. serving the community.

The Association shall obtain the prior consent of the School in carrying out any activities related to the development of the students and School.

 

1.3 Official Language

Chinese and / or English shall be the official language(s) of the Association.

 

II   MEMBERSHIP

2.1 Membership

a. Full Membership

Any graduate of the School and any former student who has attended the School for at least one academic year shall be eligible to apply for full membership.  He shall be a full member upon payment of membership fee and approval by the Executive Committee.  For the avoidance of doubt, graduates shall include those who have attended F. 5 in CHECSS and currently undergoing matriculation class.

b. Honorary Membership

All past or present members of the teaching staff of the School who have taught for one academic year shall be the honorary members.

c. Patron

Any prominent person may be invited by the Executive Committee to become patron of the Association.

d. Honorary Advisor

The Supervisor and the Principal of the School shall be the honorary advisers of the Association.

 

2.2 Membership Fee

a. All full members shall have to pay a life membership fee payable upon acceptance of application.

For the year of 2005-2006 onward,

  1. the life membership fee is HK$ 200.
  2. the life membership fee for student who has left or graduated from the School within 12 months before the application shall be at a concessionary rate of HK$ 100.

b. All membership fees paid to the Association are not refundable except when an application to be a full member is rejected by the Executive Committee.

c. Honorary members, advisors and patrons shall not pay any membership fee.

d. Life membership fee shall be subject to revision as when the Executive Committee deems necessary and approved in the Annual General Meeting (AGM).

 

2.3  Rights and Privileges

a. Every full member shall have the following rights and privileges:

  1. to nominate and be nominated as office bearers and/or committee member of the Executive Committee ;
  2. to propose a motion and to vote in the AGM and EGM;
  3. to be entitled to participate in all functions and activities held by the Association, including as observer in the Executive Committee Meetings; and
  4. to use all facilities provided by the Association.  (The use of the facilities provided by the School shall be subject to the consent of the School.)

b.  All patrons, honorary members and advisors shall have the rights and privileges of the full members except the right to vote, to elect, to be elected or be counted in the quorum present at any AGM or any EGM.

 

2.4  Obligations

All full members shall fulfill the following obligations:

  1. to abide by the Constitution and resolutions passed by the AGM or EGM.; and
  2. to support the decisions and resolutions of the Executive Committee in addition to those adopted in the AGM and EGM.

 

2.5  Discipline

A member who is found to have committed any of the following may be disqualified from being a member or be given a written warning by the Executive Committee or expelled at the General Meetings (either AGM or EGM) :

  1. infringement of the Constitution or resolutions of the Association ;
  2. impairing the reputation of the Association ;
  3. dealing with any business in the name of the Association without the prior consent/approval of the Executive Committee ; and/or
  4. violation of any of the criminal laws of Hong Kong.


 

 III ORGANIZATION

3.1  The Executive Committee

The Executive Committee shall be the executive arm of the Association.  Its authority is only second to that of the General Meetings.  Its resolutions shall be carried out and observed as final decision unless they are overruled in the General Meeting.  Any objection to the resolutions passed by the Executive Committee shall be dealt with only on the demand of at least 1/10 of the total membership or 20 members (whichever is greater).  In such case, the EGM shall be convened by the Executive Committee.

a. Functions:

  1. to initiate and convene the Annual General Meeting, Extraordinary General Meeting (General Meetings) and Executive Committee Meetings ;
  2. to execute and enforce resolutions passed in all General Meetings and Executive Committee Meetings ;
  3. to review and propose amendment to the Constitution of the Association for approval by members at the General Meetings ;
  4. to elect and confer the office bearers and executive committee members in the General Meetings ;
  5. to raise fund and approve the budget of the Association ;
  6. to decide on affairs related to the Association ;
  7. to decide on the admission of membership ;
  8. to propose and enforce any disciplinary actions, if endorsed, on members at the General Meetings ; and
  9. to appoint sub-committee for any specific purposes.

b.   Composition:

i.   1 Chairman;

ii.  1 Vice-chairman;

iii. 2 General Secretaries (the Internal and External Secretaries); and

iv.  1 Financial Secretary and 1 Deputy Financial Secretary;

(the above are collectively hereinafter referred to as “the Officer Bearers”); and

v.  at least 4 other Executive Committee members

The above Office Bearers and other Executive Committee members shall be elected biennially in the AGM whereas any vacancies shall be elected annually in the AGM, both by simple majority of the quorum present at the AGM.  All the Executive Committee members shall serve gratis.

c.  Duties and Powers of the Executive Committee

  1. The Chairman shall be the chief executive and shall represent the Association in all matters.  He shall convene and chair the AGM or EGM in which every member shall have the right to vote.  He shall also convene and preside at all Executive Committee Meetings of the Association in which he shall have a casting vote in case there is even voting.
  2. The Vice-chairman shall assist the Chairman of the Executive Committee and in case the Chairman is absent, on leave or has vacated his post, the Vice-chairman shall act for him.
  3. The Internal and External Secretaries shall assist the Chairman of the Executive Committee in all internal and external secretarial matters respectively.  They shall attend to the general correspondence and all the secretarial works of the Association
  4. The Financial Secretary shall be responsible for all financial matters of the Association.  He shall compile the annual statements of accounts.  The annual statements of accounts shall be submitted to the AGM for adoption. The Deputy Financial Secretary shall attend to all accounting matters including preparation of a quarterly account statement to the Executive Committee.
  5. All members of the Executive Committee shall participate in the promotion of general welfare of the Association and advise the Executive Committee in all meetings.

d.  Sub-committee

The Executive Committee shall have the authority to appoint sub-committees to work on specific matters related to the well being and functions of the Association.

 

3.2  Term of Office

The term of office for all Executive Committee Members shall be two years, except for those elected at the by-election at the AGM leading to the 2nd year term.  All members are not allowed to take up more than one office within the same term.

 

3.3  Resignation

Resignation from any office must be made in writing to the Executive Committee for approval.

 

IV   MEETINGS

 

4.1 Annual General Meeting (AGM)

  1. The AGM shall be the highest authority on all matters concerning the Association.
  2. The AGM shall be convened in September/October each year by the Chairman or, in case of his absence, by the Vice-chairman.
  3. Notice of the AGM and the Agenda thereof shall be sent to all members of the Association not less than 14 days prior to the meeting.
  4. 1/10 of the total membership or 20 members (whichever is smaller) present in person shall be a quorum.
  5. In default of a quorum within half an hour of the time appointed for the meeting, the meeting shall be adjourned for at most 14 days, and the members shall again be notified at least 7 days prior to the second convocation at which the members present shall be a quorum.
  6. The AGM shall have a right to make amendment to the Constitution.
  7. The AGM shall have a right to overrule the resolution of the Executive Committee and demand an explanation from the Executive Committee whenever necessary.

 

4.2 Extraordinary General Meeting (EGM)

  1. Any Extraordinary General Meetings would either be initiated by the Executive Committee of the Association or upon a request signed in writing by 1/10 of the total membership or 20 members (whichever is greater) for a specific issue at least 10 days prior to the proposed date of the meeting to the Executive Committee.
  2. No less than 7 days’ notice shall be given to all members for convening an EGM. And the notice concerning the meeting shall disclose the business to be resolved in a form of motion.
  3. No business other than that stated on the agenda shall be discussed at the EGM without the consent of at least 2/3 of the members present.
  4. No less than 1/10 of the total membership or 20 members (whichever is smaller) shall constitute the quorum at the first convocation.
  5. In default of a quorum, a second convocation with the same quorum requirement on the same matter will not be convened within 2 months. No convocation on the same subject shall be summoned in default of the 2nd attempt for the EGM.
  6. A vote of non-confidence for the infringement of the Constitution, neglect of duties or unbecoming conduct can be moved against any executive committee members at an EGM held specifically for the purpose. And such a motion shall be passed with the consent of 2/3 of the members present.  A vote so passed shall call for the resignation of the person(s) against whom the vote is moved.

 

4.3 Executive Committee Meeting

  1. The Executive Committee Meeting shall be convened and chaired by the Chairman or, in case of his absence, by the Vice- chairman.
  2. The Executive Committee Meeting shall be held at any times as may be deemed necessary. Resolutions passed shall be by simple majority of the committee members present.
  3. All the executive Committee Members shall again be notified within 7 days prior to the meeting. Change of meeting can be accepted provided not less than 48 hours prior notice has been given.
  4. The presence of the 1/2 or more of the Executive Committee members shall be a quorum.
  5. In reasonable cases, Executive Committee meeting can be convened in the form of video conferencing, email forum etc. with due confirmation by 1/2 or more of the executive committee members in hard copies of agreement reached.
  6. Any Executive Committee member who fails to turn up at any three consecutive Executive Committee Meetings without reasonable excuse acceptable to the Executive Committee shall be considered to have resigned from the post held in the Executive Committee.

  
V  ELECTION AND VOTING

 

5.1  Nomination

  1. Nominations for election of the offices shall be made in writing to the Executive Committee which shall inform all members 14 days before the AGM.
  2. The External Secretary of the Executive Committee shall mail a list of all the nominations together with the Agenda no less than 14 days before the AGM in which the election is to be taken place.
  3. In case the number of nominations is less than that of the offices, the Executive Committee then shall have the full power to deal with the matter at its full and absolute discretion until such time as the AGM is held.

 

5.2  Voting

  1. Each full member has one vote in the General Meeting on the discussion of any matter concerning the decision of the Association.
  2. The method of voting (by ballot or otherwise) shall be decided for the occasion by a show of hands at the General Meeting or any Executive Committee Meeting.
  3. After voting, those receive the highest number of votes shall be elected as office bearers or committee members.  In case of two or more candidates receiving an equal number of votes, decision shall be made by a second voting.

 

VI   FINANCE

6.1 Funds of the Association shall be used to promote the aims of the Association and deposited in a bank in the name of the Association.

6.2 All cheques and/or withdrawal statements shall be signed by one of the Financial Secretaries together with either the Chairman or the Vice-chairman of the Executive Committee.

 

VII  DEBTS AND LIABILITIES

In case the Association is involved in any debts, all Executive Committee members of that term shall be responsible.  The School has no obligation to be responsible for any debts or liabilities.

 

VIII DISSOLUTION

8.1  The dissolution of the Association shall be decided by the AGM or EGM with the consent of at least 2/3 of the members present.

8.2  Any funds left behind after the dissolution shall then be contributed to the “Choi Hung Estate Catholic Secondary School” or any charitable organization.

 

IX   INTERPRETATION

The interpretation of the Constitution of the Association shall be rested with the General Meeting of the Association.

 

X    AMENDEMENTS

Any amendments to the Constitution will require the approval at the AGM or EGM to be effective and be subsequently filed to the Registrar of Societies.

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